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Preparing Your Poster

Page contents:
1. About Poster Presentations | 2. Poster Content | 3. Poster Construction | 4. Formatting | 5. Design | 6. Financial Disclosures | 7. Poster Competition | 8. Other | 9. For Additional Information


Poster dimensions for the 2019 conference are:
  • Posters should be PORTRAIT format: 32 inches wide by 44 inches tall (see sample layout in IADMS Poster Presentation Layouts: Portrait Layout (PDF)).
  • Posters that do not comply with formatting will NOT be displayed.
  • All posters and boards will be ordered, coded and numbered on-site and in accordance to the latest schedule.
Poster hanging/display times:
  • Posters in group S
    Requested to be hung in Opera B on Thursday, October 24, between 8 AM and 8:15 AM
    This poster group need to remain up until 2:30 PM on Friday, October 25, and removed by 3:30 PM
  • Posters in group M
    Requested to be hung in Opera B on Friday, October 25, between 3:30 PM and 4:30 PM
    Posters in this group need to remain in place until the end of the conference

See also "7. Poster Competition" for additional poster presentation rules.


  • Posters are a powerful way of communicating information in a concise and visually appealing way.
  • Posters can help publicize new information and generate discussion amongst a wide variety of viewers.
  • While time is allotted during the IADMS conference for poster presenters to talk about their work, a well-designed poster should be self-explanatory and effective at conveying key points, regardless of whether the author is present.


  • Where do I start?
    • Determining how to display complex information in a limited amount of space can be challenging.
    • It is common to focus on poster specifications, design, and beautification, but remember: the most important aspect of a poster is the content!
    • It is also common to default to putting so much content on the poster (i.e. reprinting an entire abstract or manuscript) that the message is lost in the process.
  • Therefore, we recommend that as the first step in poster presentation, you start by asking yourself
    • What are the one or two most important/critical findings that I would like all of my viewers to walk away from my poster having learned?
    • What is the most high yield way of presenting this/these major points?
  • Assume you only have 3 seconds to grab a viewer’s attention and up to 30 seconds to relay your information.
  • Other minor findings, even if interesting, may be better served for a discussion with conference attendees, or for a manuscript.


  • Once you understand the focus of your poster, create an outline for your content. This can be either sketched by hand, or outlined on a computer.
  • Content and therefore layout will differ depending on the type of poster being presented. Many posters are often presenting research that has been conducted according to a scientific method, and can therefore follow a recognised outline. Other posters that are conveying educational information or case reports will vary in their outline. However, all posters should convey information in a logical progression that is clear, concise and easy to follow.

    Research based posters:
  • Title
  • Authors: Names, degrees, institutions. Superscripts can be used to indicate institutions at the bottom of the poster, if not enough space in the title area.
  • Brief introduction placing the research question/ study in the context of published, primary literature. This must include references.
  • Purpose/aim/objective of the study
  • Methods
    • Experimental design
    • Participants, setting, materials, equipment, surveys etc. Any study involving human participants must state that informed consent and ethics board/IRB approval were obtained.
    • Protocols
    • Statistical methodology (if applicable): Variables, tests used
  • Results
    • Text, graphs, charts, diagrams: Appropriate use and reporting of statistical results (if applicable). Any photographs with identifiable subjects require a signed, written release
  • Conclusions and clinical relevance
  • References
  • Acknowledgements
  • Financial disclosures
  • Contact information

    Educational posters:
  • Title
  • Authors: Names, degrees, institutions. Superscripts can be used to indicate institutions at the bottom of the poster, if not enough space in the title area.
  • Introduction, with references to primary literature (if applicable)
  • Purpose/aim/objective of the poster (will depend on the type of content)
  • Key educational message
  • Discussion/Conclusions
  • References
  • Acknowledgements
  • Financial disclosures
  • Contact information

    Case reports:
  • Title
  • Authors: Names, degrees, institutions. Superscripts can be used to indicate institutions at the bottom of the poster, if not enough space in the title area.
  • Introduction/background of the condition/problem, with references to primary literature
  • Purpose (i.e. why this case is important/noteworthy)
  • Description of the case (chief complaint, history of present illness, intervention/treatment, outcome)
  • Discussion/Conclusions
  • References
  • Acknowledgements
  • Financial disclosures
  • Contact information


Poster dimensions for this year's competition are located toward the top of this page. Also see below, "7. Poster Competition", for additional information.
  • Most presenters will create their posters in PowerPoint. Print-specifications can be adjusted in Page Setup


  • Sizing: Important information should be readable from 10 feet away
    • Minimum sizes:
      • Title - 4 cm (1.5 inches), 140 point font
      • Authors, institution, major headings - 2.5 cm (1 inch), 96 point font
      • Minor headings and labels - 1.25 cm (1/2 inch), 48 point font
      • Body text - at least 1 cm (3/8 inch), 36 point font
  • Font: Font types should be consistent throughout
  • Flow: Information should flow from left to right and top to bottom, with adequate clear space in between sections to direct attention to key elements
  • Columns are also often helpful to guide readers’ eyes
  • Color: Color should be used to highlight and separate, rather than compete with your content. Background color(s) for the rest of the poster should be subtle and should also not detract from the content.
  • Graphics: Aim for 40% graphic content to visually express your poster’s key points. No photo, graphic or chart should be smaller than 5 x 7 inches (13 x 15 cm) or less than 300 dpi
  • When in doubt, templates can be found online, such as at
  • Always have someone else look over your poster for typos and to give feedback about content and design


  • All posters must include financial disclosure statements. These can be placed at the bottom of the poster.
  • Use one of these 2 statements:
    [Insert presenter name(s)] have no financial disclosures that would be a potential conflict of interest with this presentation.
    [Insert presenter name(s)] have the following financial disclosures:
    [Insert disclosure specifics]


  • There are two poster competitions: one for a student award, and another for a professional award. To be eligible, the first author of the poster must be physically present at the poster session to communicate with judges. The poster title must match identically with the conference listing. Authors should indicate whether procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration involving human subjects, otherwise they will be disqualified from the competition. All posters must disclose any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their research. All sources of financial support for the research project presented should be disclosed and any changes in financial support after poster acceptance must be disclosed. The poster must conform to the formatting in the guidelines; otherwise, it will be disqualified from the competition. Contact information should be provided (such as an email address) such that feedback can be rendered to the first author/creator of the poster.


  • Please hang your poster as early as possible in the morning of the day of your poster presentation to allow ample time for the judges to view your poster. Any details specific to the current year's conference will be noted atop this page.
  • Some poster presenters will choose to print out a small 8.5x11” copy of their poster and/or business cards to give to attendees. This is not required, but can be helpful to promote dissemination of information and future collaboration.

9. If you require additional information about your poster presentations, please email the Annual Conference Producer at

Rev. 21 August 2019

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